PRIVACY POLICY
Effective Date: September 19, 2026
Last Updated: September 19, 2026
Vertières Legacy is a brand operated by Vertieres Legacy LLC (“Vertières Legacy,” “we,” “us,” or “our”). This Privacy Policy applies to vertiereslegacy.com and to all Vertières Legacy events, cultural programs, educational initiatives, artistic exhibitions, vernissages, philanthropic and community-impact projects, fundraising campaigns, sponsorship programs, Cultural Journeys, livestreams, media activities, volunteer programs, ticket sales, registrations, applications, contributions, merchandise, and other services or initiatives that link to this Policy.
This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit our website, create an account, purchase or register for a service, attend or participate in a project, make a contribution, apply for assistance or participation, volunteer, become a sponsor or partner, subscribe to communications, or otherwise interact with Vertières Legacy.
By using our website or submitting information to us, you acknowledge the practices described in this Privacy Policy.
- INFORMATION WE COLLECT
Depending on how you interact with Vertières Legacy, we may collect the following categories of information.
Contact Information
This may include your name, email address, telephone number, billing address, mailing address, organization, professional title, preferred language, and other contact information you provide.
Account Information
If you create an account, we may collect your username, encrypted password, account preferences, saved addresses, order history, registrations, and communication preferences.
Order and Transaction Information
We may collect information concerning tickets, table packages, registrations, products, sponsorships, contributions, Cultural Journey bookings, merchandise, discounts, order amounts, payment status, transaction dates, refunds, cancellations, and billing history.
We do not normally receive or store complete payment-card numbers, card security codes, or complete bank-account credentials.
Ticket and Event Information
We may collect attendee names, email addresses, telephone numbers, ticket categories, ticket numbers, QR codes, check-in status, check-in time, seating or table assignments, age-confirmation information, accessibility requests, dietary requests, guest-list information, and other details required to administer an event.
Philanthropy, Fundraising, and Community-Impact Information
We may collect contributor or donor contact information, contribution amounts, selected campaigns, payment status, communication preferences, project interests, dedications, acknowledgments, and information submitted in connection with philanthropic or community-impact initiatives.
If a person applies to participate in or receive assistance from a project, we may collect application information, household or community information, supporting documentation, eligibility information, project location, requested assistance, and other information reasonably necessary to evaluate or administer the initiative.
We will seek to collect only the information necessary for the stated purpose and will not publicly disclose beneficiary information without appropriate authorization or another lawful basis.
Sponsorship and Partnership Information
We may collect organization names, representative names, business contact details, sponsorship levels, requested benefits, logos, brand assets, agreements, payment information, and information necessary to administer partnerships, advertising, and acknowledgments.
Volunteer, Artist, Speaker, Vendor, and Contractor Information
We may collect names, contact information, biographies, portfolios, photographs, professional qualifications, availability, program proposals, tax or payment documentation, emergency contacts, agreements, and information needed to evaluate or administer a professional or volunteer relationship.
Cultural Journey Information
We may collect traveler names, contact information, emergency contacts, itinerary selections, lodging preferences, transportation selections, accessibility requests, dietary requests, and information required by authorized transportation, lodging, tour, insurance, or destination-service providers.
We will not request passport images, government identification, medical records, or similarly sensitive information through an unsecured general website form. If such information is necessary, we will provide an appropriate secure collection method or direct the participant to the authorized service provider.
Communications
We may collect messages, inquiries, support requests, refund requests, survey responses, reviews, testimonials, contest entries, and communications submitted through email, telephone, website forms, SMS, WhatsApp, social media, or other approved channels.
Technical and Usage Information
We may automatically collect Internet Protocol addresses, browser types, device types, operating systems, referring pages, pages visited, approximate location derived from an IP address, cookie identifiers, website interactions, checkout activity, error logs, and security information.
Event and Project Media
Vertières Legacy activities may be photographed, filmed, recorded, or livestreamed. Images, audio, or video may incidentally include attendees, participants, volunteers, artists, sponsors, staff, partners, project locations, or community activities.
Additional notices or releases may be provided when required by the nature of the activity or applicable law.
- HOW WE COLLECT INFORMATION
We may collect information:
• Directly from you when you submit a form, place an order, register, apply, contribute, communicate with us, or participate in an activity.
• From a purchaser registering or purchasing for another attendee or participant.
• From authorized partners, venues, fiscal sponsors, community organizations, travel providers, sponsors, or service providers.
• Automatically through cookies, logs, security tools, and similar technologies.
• From public sources when reasonably necessary for partnership, media, artist, vendor, or project administration.
If you provide information concerning another person, you represent that you are authorized to provide it for the relevant purpose.
- HOW WE USE INFORMATION
We may use personal information to:
• Operate and improve our website and services.
• Process orders, registrations, sponsorships, contributions, and payments.
• Generate and deliver electronic tickets and unique QR codes.
• Validate tickets and administer event check-in.
• Manage seating, reserved tables, VIP benefits, and guest lists.
• Administer cultural, educational, artistic, philanthropic, fundraising, community-impact, travel, and media initiatives.
• Review applications, proposals, partnership requests, volunteer submissions, and requests for assistance.
• Coordinate with venues, artists, speakers, sponsors, vendors, community partners, transportation providers, hotels, and other authorized providers.
• Communicate order confirmations, receipts, ticket information, project updates, itinerary information, schedule changes, cancellations, safety notices, and other service-related messages.
• Respond to customer-support, privacy, accessibility, refund, and legal requests.
• Prevent fraud, duplicate tickets, unauthorized transactions, abuse, security incidents, and unlawful activity.
• Maintain accounting, tax, contractual, regulatory, insurance, and legal records.
• Document and report project activities, outcomes, and community impact.
• Send newsletters and promotional communications where consent or another lawful basis exists.
• Enforce our Terms and Conditions and other applicable policies.
• Protect the rights, safety, property, and integrity of Vertières Legacy, its participants, partners, customers, beneficiaries, and the public.
• Comply with applicable laws and lawful requests.
- PAYMENTS
Payments may be processed by third-party payment providers, including Stripe and PayPal.
Payment providers may collect payment-card information, bank information, billing details, fraud-prevention information, and other transaction data under their own privacy policies and security procedures.
Vertières Legacy generally receives transaction confirmation, payment status, payer name, billing contact information, transaction identifiers, limited payment-method details, and refund or dispute information—not complete card credentials.
Stripe Privacy Policy: https://stripe.com/privacy
PayPal Privacy Statement: https://www.paypal.com/us/legalhub/paypal/privacy-full
- TICKETS AND QR-CODE CHECK-IN
When a ticket is purchased or issued, we may generate a unique QR code and associate it with the purchaser, attendee, ticket category, order, and applicable event.
When the ticket is scanned, we may record its validity, check-in status, date, time, device, and check-in operator. This information is used to prevent duplication, manage admission, support event security, and maintain attendance records.
Purchasers must not publicly disclose another person’s personal information or QR code without authorization.
- PHILANTHROPY, BENEFICIARIES, AND COMMUNITY PROJECTS
Information collected for a philanthropic or community-impact initiative will be used for the stated project, including eligibility review, project planning, communication, service delivery, distribution, monitoring, accountability, reporting, fraud prevention, and legal compliance.
Public reports may include aggregated project statistics, locations, outcomes, photographs, testimonials, or other documentation. We will seek appropriate authorization before publicly identifying an individual beneficiary or disclosing sensitive personal circumstances, except where disclosure is otherwise permitted or required by law.
Submitting an application or request does not guarantee selection, assistance, funding, participation, or approval.
- SPONSORS, PARTNERS, ARTISTS, VENDORS, AND VOLUNTEERS
Information provided in a professional, sponsorship, partnership, artist, vendor, contractor, or volunteer context may be used to evaluate the relationship, communicate, negotiate or administer an agreement, issue payment, perform background or qualification checks where lawful, coordinate participation, provide credentials, and promote an approved collaboration.
Business contact information and approved logos, biographies, photographs, or acknowledgments may be publicly displayed as part of the applicable project or partnership.
- CULTURAL JOURNEYS
Cultural Journey information may be shared with authorized transportation companies, hotels, guides, insurers, cultural institutions, restaurants, tour operators, destination partners, and emergency-service providers when reasonably necessary to administer the Journey.
Each independent provider may maintain its own privacy practices. Participants should review any privacy notice provided by those organizations.
- PHOTOGRAPHY, VIDEO, AUDIO, AND LIVESTREAMS
Vertières Legacy events, programs, projects, exhibitions, and public activities may be photographed, recorded, filmed, or livestreamed.
We may use general crowd and activity imagery for documentation, archival, news, educational, historical, fundraising, project-reporting, and promotional purposes, subject to applicable law and any specific notice or release.
Individuals with a specific privacy, safety, cultural-sensitivity, or accessibility concern should contact support@vertiereslegacy.com before participating so the request can be evaluated.
- COOKIES AND SIMILAR TECHNOLOGIES
Our website may use essential cookies and similar technologies required for:
• Shopping carts and checkout.
• Customer accounts and login sessions.
• Language and accessibility preferences.
• Payment processing and fraud prevention.
• Website security and load balancing.
• Ticket, registration, and form functionality.
With appropriate notice or consent, we may also use analytics, performance, advertising, social-media, personalization, or marketing technologies.
Where legally required, non-essential technologies will not be activated until the visitor makes a consent choice.
Visitors may manage preferences through our cookie-consent tool and browser settings. Blocking essential cookies may prevent account, checkout, registration, payment, or ticket functions from operating correctly.
- EMAIL, SMS, AND WHATSAPP COMMUNICATIONS
Transactional communications concerning purchases, tickets, payments, registrations, projects, Cultural Journeys, schedule changes, safety, security, or customer-service requests are used to provide the requested service.
Marketing emails are sent as permitted by law. Recipients may unsubscribe through the link contained in a marketing email.
If you separately consent to SMS or WhatsApp communications, message frequency may vary and message or data rates may apply. Consent to marketing messages is not a condition of purchase.
Where supported, you may reply STOP to opt out of SMS messages or contact support@vertiereslegacy.com.
Opting out of marketing communications does not prevent us from sending necessary transactional, operational, safety, legal, or account-related messages.
- HOW WE DISCLOSE INFORMATION
We may disclose information to authorized service providers and partners that assist with:
• Website hosting, domain, backup, and security services.
• WordPress and WooCommerce commerce functions.
• Payment processing through Stripe, PayPal, or another displayed provider.
• Electronic ticket generation and QR-code check-in.
• Transactional email and SMS delivery.
• Email marketing and subscriber management.
• Website analytics and performance.
• Event registration, production, venues, staffing, and security.
• Cultural Journey transportation, lodging, insurance, tour, and destination services.
• Philanthropic, fiscal-sponsorship, fundraising, and community-project administration.
• Accounting, legal, insurance, compliance, and professional services.
We provide only information reasonably necessary for the applicable service.
We may also disclose information:
• With your direction or consent.
• To comply with law, subpoena, court order, regulatory request, or legal process.
• To investigate fraud, security incidents, misconduct, or threats.
• To protect the rights, property, health, or safety of Vertières Legacy, participants, beneficiaries, customers, partners, or the public.
• In connection with a merger, financing, restructuring, acquisition, transfer of assets, or similar business transaction, subject to appropriate safeguards.
- SALE OR SHARING OF PERSONAL INFORMATION
We do not sell personal information for money.
If applicable privacy law treats certain advertising, analytics, or cross-context behavioral advertising disclosures as a “sale” or “sharing,” we will provide any notices and controls required by that law.
- DATA RETENTION
We retain information only for as long as reasonably necessary for the purposes described in this Policy, including service delivery, customer support, project accountability, fraud prevention, dispute resolution, accounting, tax, contractual, insurance, and legal obligations.
Typical retention periods may include:
• Pending or abandoned orders: up to 30 days.
• Failed orders: up to 30 days.
• Canceled orders: up to one year.
• Completed orders and financial records: generally up to seven years.
• Ticket and check-in records: generally up to 24 months after the activity.
• Program and project applications: generally up to 24 months after completion or final determination.
• Support and refund records: generally up to 24 months after resolution.
• Sponsorship, partnership, vendor, and contractor records: for the relationship and applicable legal-retention period.
• Cultural Journey records: for the Journey and applicable contractual, insurance, and legal-retention period.
• Marketing records: until consent is withdrawn or the information is no longer required, with limited suppression records retained to honor opt-out requests.
Information may be retained longer when required by law, contract, tax rules, insurance requirements, grant or project-accountability obligations, fraud prevention, legal claims, safety, or another legitimate requirement.
- DATA SECURITY
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information.
Safeguards may include HTTPS encryption, restricted administrative access, individual user accounts, authentication controls, software updates, security monitoring, backups, payment processing through established providers, and staff or contractor access limited to legitimate responsibilities.
No transmission or storage system is completely secure. We cannot guarantee absolute security, but we will take reasonable steps to investigate and respond to suspected incidents.
Never send complete card numbers, card security codes, account passwords, passport images, Social Security numbers, or other highly sensitive information through an ordinary email or unsecured contact form.
- YOUR PRIVACY CHOICES AND RIGHTS
Depending on your location and applicable law, you may have the right to request:
• Confirmation of whether we process information concerning you.
• Access to certain personal information.
• Correction of inaccurate information.
• Deletion of certain information.
• A portable copy of certain information.
• Withdrawal of consent.
• Restriction of or objection to certain processing.
• Opt-out from marketing communications.
• Opt-out from certain advertising-related disclosures where required.
• Information concerning categories of information collected and disclosed.
To submit a privacy request, email privacy@vertiereslegacy.com.
We may need to verify your identity and authority before completing a request. Authorized agents may be required to provide proof of authority.
Certain information may be retained when necessary for completed transactions, tax and accounting records, project accountability, contracts, fraud prevention, safety, legal claims, or other lawful purposes.
We will not unlawfully discriminate against an individual for exercising an applicable privacy right.
- WORDPRESS PRIVACY TOOLS
Where available, verified customers may request an export or erasure of personal information associated with a WordPress or WooCommerce account.
Erasure does not necessarily remove information we are legally or operationally required to retain, including transaction, tax, fraud-prevention, project-accountability, contractual, or legal records.
- CHILDREN’S PRIVACY
Our website is not directed to children under 13, and children under 13 should not independently submit personal information.
A parent, guardian, school, community organization, or other authorized adult must provide appropriate authorization where a program involves a minor.
Programs designed for minors may use separate consent, participation, media-release, safety, and emergency-contact forms.
If we learn that information was collected from a child contrary to applicable law, we will take reasonable steps to delete or appropriately restrict it.
- INTERNATIONAL VISITORS AND TRANSFERS
Vertières Legacy operates from the United States. Information submitted from another country may be transferred to and processed in the United States or other locations where authorized service providers operate.
Where applicable law requires additional safeguards for international data transfers, we will seek to use appropriate contractual or legal mechanisms.
- THIRD-PARTY WEBSITES AND SERVICES
Our website may link to venues, artists, sponsors, community partners, fiscal sponsors, charities, hotels, transportation providers, payment processors, streaming services, social networks, ticketing services, or other third parties.
We are not responsible for the privacy, security, content, or practices of independent third-party websites. Review their policies before providing personal information.
- CHANGES TO THIS PRIVACY POLICY
We may update this Policy to reflect changes in our projects, services, technology, providers, business practices, or legal obligations.
The updated version will be posted on this page with a revised “Last Updated” date. Material changes may also be communicated through the website, email, or another appropriate channel.
- CONTACT US
Privacy requests: support@vertiereslegacy.com
Customer support: support@vertiereslegacy.com
Telephone: +1 (631) 557-0126
Website: https://vertiereslegacy.com
Mailing address:
Vertieres Legacy LLC
21 Pulaski Road,
Kings Park, New York, 11754, USA
Vertières Legacy is operated by Vertieres Legacy LLC.
